Rental Agreement

Availability of the Facility
Priority for the use of the Muscle Shoals High School Auditorium will be given to school functions and organizations. Secondly, groups associated with the city of Muscle Shoals departments or functions will be given consideration. Other unrelated groups may be approved at the discretion of the building principal and/or the superintendent. The institution reserves the right to deny usage to any group whose purpose contradicts the role, scope, and mission of Muscle Shoals City Schools. All requests for usage will be made through the office of the principal at Muscle Shoals High School who will then forward the request to the superintendent for approval. Requests for usage must be made at least four weeks prior to the event. Confirmation of requests will be given upon receipt of deposit.

Any event NOT sponsored by the Muscle Shoals City School System or the City of Muscle Shoals will include the following statement in all newspaper or magazine announcements, brochures, and any other promotional materials publicizing the event: "THIS IS NOT A FUNCTION OF MUSCLE SHOALS HIGH SCHOOL OR THE CITY OF MUSCLE SHOALS."

All advertising and promotional materials should list prominently phone numbers and names for sponsoring individuals or organizations. In order to discourage interested parties from calling the high school, the school's phone number may NOT be listed.

Deposits and Payment of Fees
As required in Board Policy EBH, Authorized Usage of Buildings and Grounds, full payment is required in advance. All fees are payable to the Muscle Shoals Board of Education five days prior to the rental date. In the event of a cancellation, a $100 cancellation fee will be charged and the remainder of the deposit will be refunded.

Half-Day Rate
$800.00 (for up to 4 hours) - This rate includes the use of all auditorium equipment (sound and lighting), technology equipment, and the fee for school-trained technicians to operate the equipment. This fee should be paid in advance to the Muscle Shoals Board of Education. Fees for custodial services and utilities are included in this rate. If the event goes beyond 4 hours, the user group will be charged the base rate plus an additional $150.00 per hour or any fraction thereof.

Full-Day Rate
$1,400.00 (for up to 8 hours) - This rate includes the use of all auditorium equipment (sound and lighting), technology equipment, and the fee for school-trained technicians to operate the equipment. Fees for custodial services and utilities are included in this rate. This fee should be paid in advance to the Muscle Shoals Board of Education. If the event goes beyond 8 hours, the user group will be charged the base rate plus an additional $150.00 per hour or any fraction thereof.

Multiple Consecutive Day Rate
For consecutive day requests, the charge for Day 2 will be reduced by 25% and subsequent approved days by 50% (Example for the half-day rate - Day 1 is $800.00, Day 2 is $600.00, and subsequent approved days $400.00).


Security for Use of the Facility
The Muscle Shoals Board of Education requires that security to be provided by the Muscle Shoals Police Department during the rental time. The current fee is $25 per hour and is subject to change by police department policy. Security costs are not included in the rental rates. It is the responsibility of the renter to schedule an officer and submit the security form as part of the application process. The Muscle Shoals Board of Education requests that the current School Resource Officers be given the first right of refusal for providing security for the event

Liability for Damages, Theft, Loss, or Injury
Muscle Shoals City Schools will not assume any responsibility for the damage or loss of personal property during the rental time. Any damage to the facility during the rental time will be charged to the user group. Groups will be notified in writing within ten days of the event of any damages. Damages to the facility will be assessed at current replacement cost. Muscle Shoals City Schools will not assume responsibility for personal injury sustained during the rental time.

Auditorium Occupancy Limit
The maximum number of occupants allowed in the auditorium is 925. This number was determined by the Muscle Shoals Fire Department and should not be exceeded.

Decorations and Restrictions
All decorations/exhibits used in the facility must be fire retardant and/or meet City Building and Fire Code approval. No decorations or exhibits are to be taped, tacked, or glued to the walls, curtains, or ceilings of the facility. User groups will be restricted to the auditorium, dressing rooms, and restrooms. Muscle Shoals City Schools reserves the right to remove or discard any items left behind at the renter's expense. No entrances, exits, corridors, or other means of egress should be blocked or restricted in any way. No changes in electrical outlets can be made without the approval of the Terry Pearson, maintenance supervisor.

Prohibited Items
In compliance with state statues, smoking is not permitted in any area of the high school or grounds. Tobacco products and alcoholic beverages are not allowed on the Muscle Shoals High School campus. Food or beverages are not allowed to be sold or brought into the auditorium.